Here's a step by step guide on how to confirm a place on your Volunteer Project,

Charity Challenge or Adventure

1. Where to apply

Once you have chosen your trip and departure date you will need to do an Online Application Form from our website so we have all your contact and travel details.  Then use the APPLY button on the project or adventure page you wish to join us on.  We will download your details at Mad HQ and call or email you back with more info on what to do next.

2. Fundraising and Costs

You are required to pay the non-refundable Trip Cost of £190 (for 2 weeks) up to £290 (for 6 weeks) for your place to be confirmed (please note that special deposit requirements apply for some trips).

If your booking is made within 75 days of the departure date then the full amount is payable at the time of application. You can do over the phone with a credit (3.5% fee) or debit card which needs to be in the travellers name, or pop a cheque in the post made payable to Madventurer (addressed to Madventurer, Newcastle University Students' Union, King's Walk, Newcastle upon Tyne, NE1 8QB, UK), or a bank transfer, details available on request. 

If you are paying outside the UK then we accept internationally recognised cards, GBP cheques or transfers. 

We will not process any deposit payment unless your place has been confirmed.

Volunteer Trips

Project Cost = Trip Cost + Charity Donation

The Cost of your Project is split into 2 areas:

The Trip Cost is payable to Madventurer to cover all your support costs such as your airport transfer, food, accommodation (including your first night in the capital if you arrive at night) and daily transport from your accommodation to your Project site if required. The Trip Cost can be made via bank transfer, cheque or with a debit / credit card and is due 75 days before the departure date. The Trip Cost is the same for all of our Project destinations:

Weeks                      2                  4                  6             

Trip Cost              £190           £240            £290

The Charity Donation,  that you agree to reach or surpass, is made to the MAD (Make A Difference) Foundation - Reg UK Charity No 1111805 - to cover all the Charity's support costs such as Project Materials and to aid community development, education and health. This can be made via bank transfer, cheque or with a debit / credit card, or the preferred option of Virgin Money Giving (available to UK residents only) as we encourage you to Gift Aid the donation - we will assist you to set up your fundraising page or making this donation once your booking is confirmed and your Trip Cost processed. You will need to commit to having the mimumum target reached by 30 days prior to your trip.

The minimum amount of time you can volunteer is 2 weeks up to as many as you wish depending on availability.

Weeks                     2                  4                  6                                                       

2012 Project Destinations

Ghana                   £500           £750           £1000                                   

Kenya                    £500           £750          £1000        

Thailand                £500           £750          £1000       

Fiji                           £600           £850          £1100

Charity Challenge Trips

The Charity Donation,  that you agree to reach or surpass, is made to the MAD (Make A Difference) Foundation - Reg UK Charity No 1111805 - to cover all the Charity's support costs such as Project Materials and to aid community development, education and health. This can be made via bank transfer, cheque or with a debit / credit card, or the preferred option of Virgin Money Giving (available to UK residents only) as we encourage you to Gift Aid the donation - we will assist you to set up your fundraising page or making this donation once your booking is confirmed and your Deposit processed. Each Charity Challenge has a different Deposit so contact us for more details. You will need to commit to having the mimumum target reached by 30 days prior to your trip You will need to  commit to having 50% of the Fundraising target paid by 12 weeks prior to the start of your trip (interim target) and 100% paid by 30 days prior to your trip (final target).

Adventure Trips

Payment of the balance of an Adventure style Trip price (which appear in the Adventure Section of our website) is due 75 days before the departure date.

For further information please read our full terms and conditions.

3. Pre-departure Information

Once your deposit has been processed we will then send you over a Pre-departure Email which will give you details on what to do next including a Receipt and Pre-departure Form.  This will include information on how to organising flights, travel insurance, innoculations, visas and airport transfers.  We can help you with all these details don't worry.

4. Before you Go

Before you go you need to make sure you have sent back your Pre-departure Form which has your arrival, travel insurance, passport, next of kin, dietary and medical information.  You also need to take down emergency contact details from the website a few days before you head off. Its important to review or print off a fresh set of trip notes just in case there have been any updates that you need to be aware of.

Mad HQ Office for Support and Guidance

There is a lot to get organised and its very important that you give yourslef enough time to get sorted.  You will need to sort out visas, inoculations, flights, travel insurance, airport transfers. We can help to advise on all these details as part of your Pre-departure email that is sent out when you book up don't worry! 

If you get stuck on any of your travel plans then please don't hesitate to get in touch.  You can call us on 0191 2320625, pop into MAD HQ at Newcastle University Students' Union, or request a call back to save some money on your phone bill.  Or email team@madventurer.com